The practice management system that speaks Xero.

The product

The screens your practice runs on

Captured from the running system on a fictional practice. What you see is what reception, billing and the practitioner see.

The whole practice on one screen

• Revenue for the month and for today, outstanding balance, and payments received split by card and EFT.
• Today’s schedule and the latest invoices with their state, one click from either.
• The Xero sync panel shows what has posted and what has not, so nobody has to go and check.

Invoices the way South African rooms bill

• Every line carries a procedure code and an ICD-10 diagnosis code, searchable by code or by description, with your favourites first.
• Products print with their NAPPI code. VAT is worked per line at 15% and totalled below.
• The document is yours: your banner, your practice, HPCSA and VAT numbers, your banking details. Toggle the same invoice to an account statement.

Every invoice, its balance, and whether Xero has it

• Filter by unpaid, draft, sent, partially paid, paid, overdue or void. Overdue is set for you overnight.
• A Xero pill and a payment pill on every row, so the register is also the reconciliation view.
• Record one payment across many invoices, hold a prepayment, transfer credit, raise a credit note.

The diary, per practitioner, per location

• Month, week and day views, colour-coded by practitioner, filtered by practitioner or location.
• Book, confirm, check in, complete. Reminders go out the day before.
• Raise the invoice from the appointment with the patient, practitioner and diagnosis already on it.

Stock that moves when you invoice

• Services carry the procedure code; products carry the NAPPI code, category, cost, price, batch and expiry.
• Stock on hand comes down when a product is invoiced and goes up when a purchase order is received.
• Reorder levels, stock takes, adjustments with reasons, and a stock valuation report when the accountant asks.

What you get

12 modules in every plan

The base system is the whole practice. Add-ons are the clinical extras a practice switches on when it needs them.

• Home

  Active patients, month-to-date revenue, outstanding balances, today’s schedule and the Xero sync state on one screen.

• Patients

  Full records with medical aid, dependant codes, family linking, referring doctor, POPIA consent and patient groups.

• Appointments

  Colour-coded calendar per practitioner, check-in flow, reminders, and an invoice raised straight from the booking.

• Invoices

  Tax invoices and account statements in your practice’s format, credit notes, payments across many invoices, prepayments and credit.

• Products & Services

  Procedure codes, NAPPI-coded products with batches and expiry, price books and the SA ICD-10 master table.

• Procedures

  Bundles of services and consumables that fill an invoice in one click, with the diagnosis code already on it.

• Stock adjustments

  Stock on hand, adjustments with reasons, stock takes, and automatic decrement when a product is invoiced.

• Purchase orders

  Orders to suppliers, goods receiving that raises stock, supplier bills and supplier credits.

• Suppliers

  Supplier records with terms and tax numbers, synced to Xero as supplier contacts.

• Reports

  Income, patient, billing, inventory and operations reports with date filters and CSV export.

• Xero integration

  Patients, suppliers, invoices, credit notes, payments, bills and stock journals posted to Xero; paid status returned after bank reconciliation.

• Settings

  Practice details, locations, practitioners, numbering, medical aid schemes, price books, user access, audit log and two-factor sign-in.

4 add-ons, switched on per practice

• Add-on

  Medical Scripting

  Once-off and repeat prescriptions with an allergy clash check, practitioner authorisation, print and email to the pharmacy. Includes the Patient Medical Profile.

• Add-on

  Patient Medical Profile

  Allergies, chronic conditions, vitals and body composition over time, clinical notes, medications, referrals, and clinical lists by condition or medication.

• Add-on

  WhatsApp Patient Messaging

  Patient conversations in an inbox and on the patient record, approved templates for confirmations and reminders, opt-out handled.

• Add-on

  Stock Locations

  Stock on hand per room or branch, and transfers between them.

Built here

South African billing is not a setting you switch on

The codes, the schemes, the tax and the documents are the way the product works, not a localisation layer over an overseas tool.

• ICD-10 from the SA Master Industry Table

  The full diagnostic code set, searchable by code or description, with the codes you use most floated to the top.

• NAPPI codes on products

  Every product carries its NAPPI code and prints it on the invoice line.

• Medical aid schemes, plans and dependant codes

  Scheme, plan, option, membership number and dependant code on the patient, and on every document.

• VAT at 15%, in Rand

  Worked per line, totalled per document, posted to Xero with the right tax rate.

• Practice, HPCSA and VAT numbers where they belong

  On the tax invoice, the statement, the credit note and the script.

• POPIA consent on the record

  Consent captured at registration, a full audit log, two-factor sign-in and per-user access to every section.

• Patient files stored in South Africa

  Uploaded documents and images stay in an African region.

• Built and supported locally

  By the team that runs it in a live South African practice.